Congratulations on your office relocation! Moving to a new office can be challenging, but it also marks new beginnings. And with the proper planning and preparation, you can make this process run as smoothly as possible without unnecessary stress.
We get it. Moving an entire office of employees, along with equipment, furniture, computers, and machines, entails the risk of downtimes and overall paperwork errors. That’s why in this guide, we gathered top tips for your office relocation checklist. Let’s dive in!
5 tips for a complete office relocation strategy
1. Plan your office move
It goes without saying, but you need to plan your move ahead, ideally 12-18 months before your moving date. Apart from finding a new space based on your business sustainability and growth needs, you must also ensure that current customer projects will not be affected. Here are some things you need to plan before switching to a new office.
- Analyse your new location, utilities, IT capabilities, and facilities, and get it ready to accommodate you.
- Set deadlines for moving equipment, as well as establishing new systems and technology.
- Outline possible changes in furniture, equipment, machinery, and workstations.
2. Identify costs
Before moving to a new office, you need to consider the costs of this project, especially in case of downtimes. This way, you’ll be able to set realistic expectations and stay within your budget. To help you avoid hidden expenses you might encounter, we gathered a list of common costs in an office relocation:
- Insurance
- Storage fees
- Utilities
- Service charges
- Connectivity and communication provider fees
- Office moving company
- Administrative fees
- Rent
- Dilapidation fees
3. Find the right office moving company
A solid office relocation strategy is not complete until you find the right moving company to assist you. Finding the best office moving company will save you tons of money and ensure that everything runs smoothly. Focus on service providers with a great reputation and excellent reviews that have the experience to guide you every step of the way.
At Bubblevan, we take your office relocation very seriously as London’s number one rated man and van service. So leave the stress of moving behind, and opt for a straightforward and hassle-free experience.
4. Create your office relocation project
After you decide on your office moving company, it’s time to prepare your equipment and get your employees ready for the move. Here’s what you should be focusing on:
- Record all existing furniture and place orders for new furniture if needed.
- Create a colour coding system for each department to help label your equipment, furniture, machinery, and electronic devices.
- Assign to each team member specific responsibilities for the day of your move.
- Decide on which employees will be staying at the current location and which will be supervising at the new location.
- Ensure that everyone takes home their personal belongings.
- Let customers know of your new location and how your move might affect deliverables.
- Make sure that keys, access codes, and security information are available to your team representatives.
- Opt for insurance on valuable belongings that are hard to replace.
5. Settle in
After the relocation is over, it’s time to set up your new office and get back to business as soon as possible. Here are a few things to add to your final office moving checklist:
- Set up computers, tech equipment, telephone lines, and systems.
- Update your company’s website and social media with the new office location.
- Hand out new passes, keys, or keycards to your team.
- Update the company’s post office address, as well as delivery subscriptions.
- Appoint cleaning services.
- Follow up with customers about your new office location.
Ready for your office relocation?
Moving offices can be complicated, but it’s also a time to pause and celebrate your new beginnings! Fortunately, you can minimise the stress of your move as well as disruptions in your business with an office moving company like Bubblevan. We’re here to take this burden off your shoulders and ensure a smooth transition. So reach out today and get a free quote!